Currently, having a business email account for a UK business is very essential for any sole trader, partnership or limited company because it generates a professional image. It will appeal more to existing and prospective customers, suppliers and investors than the type of standard email addresses which we use for personal and daily interaction.
Set up a business email account
The process of setting up a business email account is precisely the same as setting up any other type of email address, and it will allow you to differentiate between your personal and business-related email messages.
You can set up a free email account with providers such as Hotmail, Gmail, AOL, Yahoo, etc. However, it is better to build a more professional email account through a web hosting company or a domain name provider. This implies that you can set up a branded email address for your company with a custom domain extension.
You can also organise the internal structure of your business more efficiently with a domain extension by setting up distinct email addresses for different areas or departments, instead of sending all emails to and from a single address, for example: Creating your email address as [email protected] will generate a much better impression than creating your email address as [email protected].
Registering a domain extension in your company's name will instantly generate a unique corporate identity instantly and boost your credibility. You can also organise the internal structure of your company more effectively with a domain extension by setting up separate email addresses for different areas or departments, instead of sending all emails to and from a single email address.
A domain name registration
You can register a domain name online in a few minutes for a low annual fee. You have to search for a keyword for domain name registration in the UK and several popular ICANN accredited registrars like Names.co.uk, GoDaddy, Nominet, and 123-reg will be displayed. At the same time as registering a domain name, most registrars will provide you with the option to set up an email account. A domain name that matches your business or company name will be an appropriate domain name for you. This domain name can also be used for your website address. This uniformity generates a powerful brand image and online presence for your company.
Set up business email accounts without domain name registration
Depending on the type of your business, you may want to set up an email address without registering a domain name. This usually happens with many sole traders who work for just one or two customers and do not need a web presence. For example, most of the accounts like Mail.com, UK Mail Exchange, Gmail and Freeola are free of cost, some of these accounts will enable you to personalise your email address with a professional extension.